BCASC CON 2025

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Student Government Advisor & Officer Guide

Theme: TBD @ September General Meeting

Friday, April 25, 2025 | 7:30 am - 3:00 pm | Pompano Beach High School
Deadline to register & submit awards: Thursday, March 13, 2025

🎫Registration Information

Convention Tentative Agenda
Registration Form - https://tinyurl.com/BCASC-Con
BCASC Convention Invoice .pdf .doc

🏆 Awards

Awards Cheat Sheet
Awards are for all high school and middle school councils
For specific information on each award, please review the award’s guidelines.
Instead of signatures, all awards must be submitted to Department Athletics & Student Activities via Canvas by the advisor (except for the traditional scrapbook) by Thursday, March 13, 2025.
To win, besides completing the applications, schools must be in good standing (paid their dues to BCASC) with the Broward County Association of Student Councils and attend the BCASC Convention.
You must be enrolled in this Canvas course to submit assignments aka awards.

Medallion Council

Every council is eligible to be named a: Gold, Silver, or Bronze Medallion Council. The award is based on a point system, with points being awarded for participation in BCASC meetings and events, and the level of activity of the school council. All chapters must complete this form.

Instructions
Example
Report (schools are required to use the attached fillable form)
Deadline = March 13, 2025
Submit

Projects of the Year

Annual awards are issued to councils in eight categories: Citizenship Development, Community Service, Environmental Concerns, Faculty/Staff Relations, Health & Safety, Membership Motivation, School Service, and School Spirit. A first, second, and third place award is presented in each category to high schools and a first, second, and third place award is presented in each category to middle schools. For a project to place it must score an average of 80% or higher.

Rubric
Guidelines
Report Form - please note the 3-page limit - your first page may extend into a second page if you use all of the 300 words you are allowed in the description and evaluation, which will make your documentation page, page #3. The documentation page is limited to two pages. Font size = 12 pt. Font style = Times or Arial.
Report Form - Example
Your council can only submit 1 project per category AND only submit a project in up to 5 categories.
Deadline = March 13, 2025
Submit

Scrapbook

Annual award issued to councils that submit a traditional scrapbook. The scrapbook must showcase the council’s experience over the past school year from convention to convention. A first, second, and third place award is presented to high schools and a first, second, and third place award is presented to middle schools.

Rubric
Deadline = April 25, 2025 (bring to the convention)

Digital Scrapbook

This award is given to councils in good standing that submit a digital (mp4) scrapbook. The scrapbook must showcase the council’s experience over the past school year from convention to convention. A first, second, and third place award is presented to high schools and a first, second, and third place award is presented to middle schools.

Rubric
Digital Scrapbook Guidelines
Deadline = March 13, 2025
Submit

Member of the Year

The Member of the Year award is open to any eighth-grade and any senior student council member who is not an elected officer. Only one application per member school will be accepted. The Member of the Year does not involve a monetary award to the member selected. One high school student and one middle school student are selected.

Form
Deadline = March 13, 2025
Submit

🗳️ BCASC Officer Elections

Step Up to LEAD!!!

We are a student-led organization, what we do is because YOU make it happen. We are only as strong as our leaders and members.

BCASC Officer Duties

The president school shall:

Provide a chairperson for all BCASC general and executive board meetings.
Prepare the agenda for each meeting.
Make necessary appointments.
Uphold and enforce the Constitution of the BCASC

The high school vice-president shall:

Assume the duties of the president school in the event of absence or removal.
Be responsible for arranging guest speakers or programs for each regular BCASC meeting.
Oversee all BCASC committees and chairs
Uphold and enforce the Constitution of the BCASC.

The middle school vice-president shall:

Represent middle school opinion to the BCASC.
Be responsible for digitally documenting all BCASC meetings and events, as well as, collecting digital media from member schools and creating a year-in-review presentation for the end-of-the-year conference.
Uphold and enforce the Constitution of the BCASC.

The secretary shall:

Keep accurate reports of the business at all regular BCASC and Executive Board meetings.
Send copies of the minutes of each regular meeting within 48 hours to the Student Activities Liaison to distribute to the membership and appropriate administrators.
Maintain an accurate record of meeting attendance.
Transfer all records to the secretary-elect school at the end of each school year.
Uphold and enforce the Constitution of the BCASC.

The treasurer shall:

Be responsible for the collection and disbursement of all BCASC funds.
Provide the membership with a monthly financial report.
Provide the membership with an annual financial report at the annual convention.
Transfer all funds to the treasurer-elect school at the end of the school year.
Uphold and enforce the Constitution of the BCASC.

The parliamentarian shall:

Act as the source of parliamentary information for the BCASC.
Uphold and enforce the Constitution of the BCASC.
Be responsible for the transportation and storage of all devices necessary to facilitate voting.
Be responsible for sending out reminders for deadlines and events.

Running for Office

Campaign rules
Officer positions
Intent to run
Deadline = March 13, 2025
Schools running for BCASC President must have the principal's approval (signature or email)
Submit

💰 BCASC Scholarship

Show me the MONEY!!!

To qualify for the BCASC Scholarship a student must:

be a senior who will graduate with his/her class during the year of application.
have a minimum cumulative grade point average of 2.5 unweighted.
have been a member of his/her school’s student council for at least two full school years, including their entire senior year.
receive the recommendation of his/her student council advisor and one additional adult (forms below).
receive the endorsement of his/her principal.
have documented a minimum of 100 service hours in the Student Volunteer Service Program.
submit a copy of the correctly completed application by the stated deadline.
attend the annual Broward County Association of Student Councils Convention their senior year.

Typed and completed applications must be submitted via Canvas by Thursday, March 13, 2025

Scholarship Application

Application (must be typed) .doc OR .pdf
You must enroll in the BCASC Convention course to submit your application.
Submit
Charter School students email Ms. Santiago at xenia.santiago@browardschools.com